School Directory

Board Meeting Highlights

May 10, 2022 Public Board Meeting

MOVER  MOTION OUTCOME
Risling “THAT the Agenda dated May 10, 2022 be approved as with additional the following additional items:
1. If the revised Capital Planis approved a new motion will be presented (Leahy)
2. Notice of motion for 3 motions for June 2022 Meeting (Leahy)
3. Propose a revision to motion for SCSL Centre funds (Leahy).”
Carried unanimously.
Risling “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education authorize Monsignor McCoy High School to offer the following Locally Developed Courses: Competencies in Math 15-3, Competencies in Math 15-5, Learning Strategies 15-3, Learning Strategies 15-5, Learning Strategies 25-3, Learning Strategies 25-5, Learning Strategies 35-3, Learning Strategies 35-5, Psychology- Abnormal 35-3, Technical Theatre 15-3, Technical Theatre 15-5, Technical Theatre 25-3, Technical Theatre 25-5, Technical Theatre 35-3, Technical Theatre 35-5.” Carried unanimously.
Mastel “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education approve the revised 2022-25 Three-Year Capital Plan as presented.” Carried 4-1
(In Favour: Glasgo, Leahy, Mastel, Risling
Opposed: Kinch).
Leahy “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education have a public meeting on May 30, 2022 at 2:45 pm at the Board Office.” Carried unanimously.
Mastel “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education, in accordance with Policy 19, approve the May 2022 Evaluation of Lands and Buildings Surplus to Board Requirements and distribute as required to the City of Medicine Hat and Alberta Education.” Carried unanimously.
Mastel “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education appoint MNP LLP as the external auditor for the fiscal years commencing with 2021-22 and ending with 2025-26.” Carried unanimously.
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the Monsignor McCoy High School International trip to Greece tentatively scheduled for Easter break 2023.” Carried unanimously.
Leahy "“The Board of Trustees directs administration to accomplish the following goals by January 31, 2023. Administration will utilize the SCSL Steering Committee as a resource.
a. Engage with Alberta Education, Alberta Social Services and any other government department as needed to inquire about the process needed to be followed if the child care modulars at St. Mary’s Middle School needed to be moved.
b. Develop a plan to be presented to the Board of Trustees in February 2023 that will outline how the board will provide public consultation opportunities on the SCSL Project should the Division be given money for design development, value scoping and or visioning.
c. Report back to Trustees by February, 2023 on discussions with the City of Medicine Hat about:
i Possible partnerships with the City involving the SCSL Centre
ii. The process that the Division will need to go through to bring a new development to the Monsignor McCoy/St. Francis Xavier School site.
d. Arrange school site visits for a representative group of division stakeholders to schools in Alberta. These site visits should be to schools that have a K-9 Grade configuration. The visits may also involve touring schools with theaters and or extensive physical literacy facilities. Administration will also provide the board with best practices in school design based on their experience and the input from division teachers.
e. By February 2023, or sooner if funds for design development, value scoping and or visioning become available, develop a Request for Proposals for an Owner Representative. The Owner Representative will provide the Division with expertise in cost management, construction methods, project management and project completion among other duties.
f. Complete a Division Vision and Engagement process that will provide the board of trustees with a document that contains teachers' input about the programming and infrastructure needs in a new school development at the Monsignor McCoy/St.Francis Xavier site."" "
Carried 4-1
(In Favour: Kinch, Leahy, Mastel, Risling
Opposed: Glasgo).
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education redirect the 2022–23 budget portion of the International Education profits from the SCSL Centre project to the Learning Services Department.” Carried unanimously.

 

MOVER  MOTION OUTCOME
Leahy "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the ERIP application for employee #10396 for $35,000.” Carried 4-1
In Favour: Glasgo, Kinch, Leahy, Mastel
Opposed: Risling
Risling "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education direct Senior Administration to develop terms of reference for two separate board committees to facilitate support staff salary/benefit negotiations and Central Office support staff salary/benefit negotiations.” Carried unanimously.
MOVER  MOTION OUTCOME
Mastel "Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2022-25 Three Year Capital Plan as presented.” Carried unanimously.
Kinch "Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2022-23 school fee schedule as presented.” Carried unanimously.
Leahy “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education amend the 2021-22 IMR Plan to include $90,000 for the Notre Dame Academy Structural Remediation Project.” Carried unanimously.
Risling “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education rescind motion 3811 that the Board of Trustees for the Medicine Hat Catholic Board of Education suspend payment to the Alberta Catholic School Trustees’ Association until further notice.” Carried unanimously.
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education direct administration to develop by June 30, 2022: 1. A division prayer 2. A prayer for each school to be utilized on a regular basis.” Carried unanimously.
Leahy

“THAT the Board of Trustees for the Medicine Hat Catholic Board of Education direct administration to develop a new administrative procedure by June 14, 2022 that will direct school administrations to:

Present to both school staff and school councils a detailed briefing on

i. The school budget for the current school year by November 30.

ii. The status of school generated fund accounts for the current schol year by November 30. This briefing will include plans for the various lines in the school generated accounts

iii. Data from the division audit on school budgets and school generated fund accounts of the previous school year by January 30 of the current school year.

Electronic copies of the presentations will be submitted to administration by the deadlines noted above.”

Carried unanimously.
Leahy

“THAT the Board of Trustees for the Medicine Hat Catholic Board of Education direct administration to develop prepare a letter to the Board of Directors of the Alberta School Athletic Association (ASAA) asking that the ASAA amend it bylaws or and guidelines to coaches to ensure that coaches are not able to:

i. Approach students in middle school from other school divisions to recruit them to their programs. Approaches include phone calls, emails, text messages, in person conversations, messages delivered to the students by another individual on the coach’s behalf.


The letter will indicate that the ASAA should establish a process to investigate recruiting violations and set penalties to discourage the practice if the investigation shows that violations have occurred.”

Carried unanimously.
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education direct administration to ensure the quarterly financial updates are provided to trustees at least one week prior to board meetings. Administration is also directed that quarterly financial statement updates are part of the agenda packages published the Friday before board meetings." Carried unanimously.

 

MOVER  MOTION OUTCOME
Leahy "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the school year calendar as presented for the 2022-2023 school year." Carried unanimously.
Leahy "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2022-23 international education fees as presented, and authorize the International Education Coordinator to provide incentives of up to $200 against the program fee in order to attract certain students in new markets." Carried unanimously.
MOVER  MOTION OUTCOME
Mastel “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education make May 29, 2023 a professional development day as per the Alberta government’s request.” Carried unanimously.
Leahy "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2022-23 budget assumptions as presented.” Carried unanimously.
Risling “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education approve the amended 2021-22 IMR plan for the inclusion of $650,000 for the purchase of Smartboards.” Carried unanimously.
Kinch “Be it resolved that the Board of Trustees for the Medicine Hat Catholic Board of Education approve an adjustment to the 2021-22 budget for $425,000 for the purchase of a fleet of new computers for the Division” Carried unanimously.
Mastel “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the professional development leave from an employee requested from September 1, 2022 to June 2023 that was submitted to the Superintendent of Schools on January 10, 2022.” Defeated 4-1
Leahy “That the Board of Trustees of the Medicine Hat Catholic Board of Education approve an increase in the SCSL Centre Budget from $30,000 to $40,000. The extra money is needed to help pay for a review of the RFP proposals that the board received and also to pay for legal analysis of contracts related to the SCALE Project.” Carried unanimously.
Leahy “That the Board of Trustees directs administration to engage in negotiations with Larkspur and M3 in order to reach agreement on two contracts. One contract will be for visioning and program validation of the SCSL Centre. The second contract will be for RFP update and framework. Each of these contracts needs to come in at less than $15,000.” Carried unanimously.

 

PRESENTATION

Mr. Coffee and Ms. Nickel gave a presentation to the board regarding concerns about COVID-19 vaccination status (AP 492) and mask mandates in the division.

MOVER MOTION OUTCOME
Kinch “THAT the Agenda dated December 14, 2021 be approved with one additional item: Terms of Reference - Religious Education Committee.” Carried unanimously.  
Risling  "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2021-22 CMR plan as presented." Carried unanimously.  
Risling  "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2021-22 IMR plan as presented." Carried unanimously.  
Leahy "THAT the Board of Trustees for the Medicine Hat Catholic Board of Education establish an ad hoc committee titled "Religious Education Committee" and approve the terms of reference presented in the Committee of the Whole Meeting." Carried unanimously.  

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Board Motions

MOVER MOTION OUTCOME
Risling “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2020-21 audited financial statements and notes as presented. The Board of Trustees further approves the unaudited financial schedules as presented.” Carried unanimously
Risling “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2020-2021 Annual Education Results Report as presented.” Carried unanimously

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NEW Board Committee Appointments

Negotiation Committee – Alberta Teachers’ Association (ATA): Dick Mastel

Negotiation Committee – Canadian Union of Public Employees (CUPE): Robert Risling

Teacher Board Advisory Committee: Bernie Kinch

Support Staff Board Advisory Committee: Robert Risling

CUPE Support Staff Board Advisory Committee: David Leahy

Student Board Advisory Committee: Kathy Glasgo

School Parish Relations Committee: Robert Risling

Audit Committee: David Leahy, Bernie Kinch and Kathy Glasgo

Sisters of Charity of St. Louis Arts and Performance Centre Committee: David Leahy

 

NEW Board Representatives

Representatives: Alberta School Boards’ Association – Zone 6: Dick Mastel

Alberta Catholic School Trustees’ Association: Kathy Glasgo and Dick Mastel

Medicine Hat Catholic Schools’ Education Foundation: Bernie Kinch

Parent Association: Kathy Glasgo

Spiritual Leadership Scholarship Committee: David Leahy

Teachers’ Employer Bargaining Association (TEBA): Dick Mastel

 

Board Motions

MOVER MOTION OUTCOME
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2021-22 Monsignor McCoy Fine Arts Academy Fee in the amount of $120.” Carried unanimously
Mastel “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education accept the recommendation of FWBA Architects to enter into a CCDC2-2008 stipulated price agreement with Wahl Construction Ltd. for the completion of the Notre Dame Academy Modular addition in the amount of $296,500 plus GST funded by Alberta Education”. Carried unanimously
Kinch “BE IT RESOLVED that the Board of Trustees for The Medicine Hat Catholic Board of Education, in accordance with s.164(2) of the Education Act, certifies that Division 4 of Part 6 does not apply to this Board.” Carried unanimously
Leahy "THAT the Medicine Hat Catholic Board of Education approve salary increases for Early Learning Educators, Therapy Assistants, and Resource and Resiliency Workers as presented retroactive to the beginning of the 2021-2022 school year." Carried unanimously

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Board Motions

MOVER MOTION OUTCOME
Leahy “THAT Ms. Kathy Glasgo be named Board Chair of the Medicine Hat Catholic Board of Education.” Carried unanimously.  
Glasgo “THAT Rev. Robert Risling be named Vice-Chair of the Medicine Hat Catholic Board of Education.” Carried unanimously.  
Risling “THAT the existing signature plate be used until a new one is obtained.” Carried unanimously.  
Kinch “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education holds their regularly scheduled monthly board meetings on the 2nd Tuesday  of month at 4:30 p.m. and that the Committee of the Whole Meetings be held prior to the regularly scheduled monthly board meeting at 2:45 p.m. and that the meetings are held at the Catholic School Board Office unless otherwise determined.”  Carried unanimously.  

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Board Motions

MOVER MOTION OUTCOME
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2021-2022 Communications Work Plan”. Carried unanimously.  
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education set a meeting to approve the financial statements for November 24th at 4:30 p.m. Carried unanimously.  
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the issuance of the Request for Proposal for the Construction Management Design and Construction Services for the theatre and physical literacy space at Monsignor McCoy High School.” Carried unanimously.  
Leahy “The Trustees of the Medicine Hat Catholic Board of Education directs Administration to develop, implement (and amend as needed), a COVID-19 Vaccination Status Administrative Procedure (not applicable to students) that, on reasonable timelines, requires vaccination status disclosure, and for those not fully vaccinated regular proof of a COVID-19 negative test.” Carried 3-2
(In favour: Grad, Leahy, Mastel
Opposed: Glasgo, Risling)
Leahy “THAT the Medicine Hat Catholic Board of Education write a letter to the Minister of Education asking that the province provide money to the school division to assist with COVID mitigation strategies.”  Carried unanimously.  

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Board Motion

MOVER MOTION OUTCOME
Leahy “THAT the Board of Trustees directs the Chairman of the Board and the Superintendent of designate to write a letter to all pertinent government departments to set up a meeting to discuss items that need to be clarified in relation to the SCALE Project. These items were discussed at a May 6, 2021, meeting between Mr. Mastel, Mr. Leahy and Administration. A draft of the letter will be circulated to trustees for input by September 27, 2021. A final copy will be send to Edmonton by October 8, 2021. Carried unanimously.  
Grad “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve the 2021-2022 Board Work Plan.” Carried unanimously.  
Glasgo “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve for second reading the amended Policy 1 – Division Foundational statements which includes information about the updated division logo.”  Carried unanimously.  
Grad “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education approve for third and final reading the amended Policy 1 – Division Foundational statements which includes information about the updated division logo.”  Carried unanimously.  
Risling “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education formally adopt St. Joseph’s Education Centre as the name of the outreach school located within Monsignor McCoy High School.” Carried unanimously.  
Leahy “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education suspend payment to the Alberta Catholic School Trustees’ Association until further notice.”  Carried 4-1
Glasgo “THAT the Board of Trustees for the Medicine Hat Catholic Board of Education adopt the Terms of Reference as presented.” Carried unanimously.  

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