Administrative Procedures

Introduction to Administrative Procedures

Administrative Procedure 100	Four-Year Education Plan
Administrative Procedure 101	Annual Education Results Report
Administrative Procedure 102	School Annual Education Plans and Results Reports
Administrative Procedure 110	School-Based Decision Making
Administrative Procedure 111	Food Services
Administrative Procedure 112	Nutrition
Administrative Procedure 120	Policy and Procedures Dissemination
Administrative Procedure 121	Development and Review of Administrative Procedures
Administrative Procedure 130	School Day and Year
Administrative Procedure 131	Emergency Closure - Regular School Day
Administrative Procedure 132	Inclement Weather - Bus Cancellation/School Closure
Administrative Procedure 140	Technology and the Use of Technology Appendix I - Suspected Security Breach of Digital Information Checklist Appendix II - Digital Citizenship Policy
Administrative Procedure 141	Digital File Transfer Procedure
Administrative Procedure 150	Media Relations
Administrative Procedure 151	Parent and Public Inquiries
Administrative Procedure 152	Advertising/Soliciting on School Property
Administrative Procedure 153	Political Electioneering
Administrative Procedure 155	Event Protocol
Administrative Procedure 156	Flag Protocol
Administrative Procedure 160	Welcoming, Caring, Respectful and Safe Learning Environments
Administrative Procedure 161	Health and Safety of Students and Staff Appendix I - Universal Precautions
Administrative Procedure 162	Sharps Safe Disposal
Administrative Procedure 163	Automated External Defibrillator
Administrative Procedure 165	Smoke Free Environment
Administrative Procedure 170	Respectful and Safe Working and Learning Environment Appendix I - Complaint Form
Administrative Procedure 171	Workplace Violence
Administrative Procedure 180	Freedom of Information and Protection of Privacy
Administrative Procedure 181	Video Surveillance
Administrative Procedure 185	Data Management Appendix I - Schedule of Retention
Administrative Procedure 190	Copyright
Administrative Procedure 191	School Security Protocol
Administrative Procedure 192	Indigenous Acknowledgement Statement

Administrative Procedure 200 Organization for Instruction Administrative Procedure 201 Religious Education Administrative Procedure 205 Controversial Issues Education Administrative Procedure 206 Human Sexuality Education Administrative Procedure 210 Early Childhood Education Administrative Procedure 211 English as a Second Language Administrative Procedure 213 Second Languages Administrative Procedure 214 Special Education Programs Administrative Procedure 215 Knowledge and Employability Courses Administrative Procedure 216 Off-Campus Education Administrative Procedure 217 Alternative Outreach Education Administrative Procedure 218 Locally Developed/Acquired Programs and Courses Administrative Procedure 220 Alternative Programs Administrative Procedure 230 Home Education Program Form 1 - Home Education Notification Form 2 - Home Education Reimbursement Administrative Procedure 231 Homebound Instruction Administrative Procedure 240 Online Education Administrative Procedure 250 Guidance and Counselling Administrative Procedure 260 Field Trips Administrative Procedure 261 Extracurricular Activities Administrative Procedure 262 Temporary Inflatable Amusement Structure Administrative Procedure 270 School Libraries Administrative Procedure 280 Program Evaluation Administrative Procedure 290 Research Studies Administrative Procedure 291 Use of Service and Therapy Animals in Schools

Administrative Procedure 300 Admission of Students Administrative Procedure 301 Admission of Non-Resident Students Appendix I - Admission of Non-Resident Student Form Administrative Procedure 302 Attendance of Non-Alberta Students Administrative Procedure 305 Boundaries and Attendance Areas Administrative Procedure 306 Grandfathering Student Registration Administrative Procedure 310 Supervision of Students Administrative Procedure 311 Emergency Plans Appendix I - Crisis Response Manual Administrative Procedure 315 Illness or Injury of Students Administrative Procedure 316 Administration of Medication to Students with Form Administrative Procedure 317 Students with Severe (Anaphylactic) Allergies Administrative Procedure 318 Pediculosis (Head Lice) Administrative Procedure 320 Student Records Administrative Procedure 321 Youth Offenders Records Administrative Procedure 322 Custody Issues Administrative Procedure 325 Child Abuse or Neglect Administrative Procedure 330 Attendance of Students Administrative Procedure 331 Student Dress Code Administrative Procedure 340 Services for Students and Children Administrative Procedure 350 Rights of Responsibilities of Students Administrative Procedure 351 Student Conduct Appendix A - Student Code of Conduct Appendix B - Conduct On School Buses Administrative Procedure 352 Use of Cell Phones and Electronic Devices in Schools Administrative Procedure 353 Interviews and Interrogations Administrative Procedure 354 Student Search Administrative Procedure 355 Assessing Violence Potential of Threat Making and High-Risk Student Behaviours Appendix I - Fair Notice Letter Administrative Procedure 356 Violence, Weapons and Criminal Offences Administrative Procedure 357 Suspension and Expulsion of Students Administrative Procedure 358 Damage to Property Administrative Procedure 360 Student Evaluation Appendix I - Definitions Administrative Procedure 361 Standardized Testing and Use of Results Administrative Procedure 362 Parent/Teacher Interviews Administrative Procedure 370 Student Awards Administrative Procedure 371 Spiritual Leadership Scholarship Appendix I - Spiritual Leadership Scholarship Application Form Administrative Procedure 372 Rotary Music Festival Administrative Procedure 380 Graduation Ceremonies Administrative Procedure 390 Student Appeals Administrative Procedure 391 Safe Interventions with Students Administrative Procedure 392 Immunizations Administrative Procedure 393 Opioid Overdose Recognition and Response Guidelines

Administrative Procedure 400 Staff Recruitment and Selection (including Pastoral Reference) Administrative Procedure 401 Police Information Check (PIC) Children's Services Intervention Record Check (CSIRC) Administrative Procedure 402 Personnel Files Administrative Procedure 403 Working Alone Administrative Procedure 404 Acknowledgement of Illness, Deaths and Bereavements Administrative Procedure 405 Job Sharing Administrative Procedure 406 Evaluation of Teachers, Teacher Growth, Supervision and Evaluation Administrative Procedure 407 Professional Development Administrative Procedure 408 Professional Growth Plans Administrative Procedure 409 Leaves of Absence Administrative Procedure 410 Involvement in Municipal, Provincial and Federal Government Administrative Procedure 412 Employee Computer Purchase Plan Administrative Procedure 413 Employee Conflict of Interest Administrative Procedure 414 Employee Recognition Administrative Procedure 415 Employee Resignations Administrative Procedure 416 Role of the Principal Administrative Procedure 417 Division Administrative Quality Standard Administrative Procedure 418 School Based Administrator Growth, Supervision and Evaluation Administrative Procedure 419 Local Authorities Pension Plan Administrative Procedure 420 Public Interest Disclosure (Whistleblower Protection) Act Administrative Procedure 423 Studies Incentive Program Administrative Procedure 424 Teacher Transfers Administrative Procedure 425 Certificated Staff Reduction Administrative Procedure 430 Pastoral References Administrative Procedure 432 Appointment of Administrative Staff Administrative Procedure 433 Administrator Transfer Administrative Procedure 436 Absence of School Administrators Administrative Procedure 440 Learning Assistants Appendix I - Support Staff Handbook Administrative Procedure 441 Summer Off-Campus Education Administrative Procedure 460 Substitute Teachers Administrative Procedure 470 Deputy Superintendent Administrative Procedure 471 Secretary-Treasurer Administrative Procedure 472 Associate Superintendent - Learning Services Administrative Procedure 473 Religious Education Coordinator Administrative Procedure 490 Volunteers Appendix I - Volunteer Form Appendix II - Application for PIC and CSIRC Form Administrative Procedure 491 Ambassador for Catholic Education Administrative Procedure 493 Disconnecting from Work

Administrative Procedure 500 Annual Division Budget Administrative Procedure 505 School Fees Form 1: Application for waiver of fees less than $150 Form 2: Application for waiver of fees greater than $150 Administrative Procedure 506 Tuition Fees for Non-Resident Students Administrative Procedure 510 Financial Accountability and Audits Administrative Procedure 511 Accounting for School-Generated Funds Appendix I - School-Generated Funds Manual Administrative Procedure 512 Expense Reimbursement Appendix I - School/Division Professional Development Application Form Administrative Procedure 515 Procurement Administrative Procedure 516 Professional Services Administrative Procedure 517 Authorized Signatures Administrative Procedure 518 Disposal of Surplus Furniture, Equipment or Materials Administrative Procedure 520 Fundraising Administrative Procedure 521 Medicine Hat Catholic Schools' Education Foundation Administrative Procedure 525 Partnerships in Education Administrative Procedure 530 Insurance Management Administrative Procedure 535 Investment Administrative Procedure 540 Naming of Facilities Administrative Procedure 541 Building and Grounds Maintenance Administrative Procedure 542 Security and Vandalism Administrative Procedure 543 Access to Buildings Administrative Procedure 544 Chemical Management Administrative Procedure 545 Environmental Considerations Administrative Procedure 546 Before and After School Programs Administrative Procedure 547 Community Use of Schools Appendix I - Joint Use Agreement Administrative Procedure 548 Parking on School Property Administrative Procedure 550 Transportation of Students Administrative Procedure 551 School-Purchased Vehicles Administrative Procedure 552 Student Transportation - Private Vehicles Administrative Procedure 553 Contributions to a Political Party Administrative Procedure 554 Certification of Documents Administrative Procedure 555 Lightning Safety Administrative Procedure 556 Technology Procurement and Maintenance Administrative Procedure 557 Social Media Appendix I - Social Media Guidelines for Staff Appendix II - Social Media Best Practices

Administrative Procedures

100 - General Administration

200 - Instructional Programs and Materials

300 - Students

400 - Personnel & Employee Relations

500 - Business Procedures

Administrative Procedure 200	Organization for Instruction
Administrative Procedure 201	Religious Education
Administrative Procedure 205	Controversial Issues Education
Administrative Procedure 206	Human Sexuality Education
Administrative Procedure 210	Early Childhood Education
Administrative Procedure 211	English as a Second Language
Administrative Procedure 213	Second Languages
Administrative Procedure 214	Special Education Programs
Administrative Procedure 215	Knowledge and Employability Courses
Administrative Procedure 216	Off-Campus Education
Administrative Procedure 217	Alternative Outreach Education
Administrative Procedure 218	Locally Developed/Acquired Programs and Courses
Administrative Procedure 220	Alternative Programs
Administrative Procedure 230	Home Education Program Form 1 - Home Education Notification Form 2 - Home Education Reimbursement
Administrative Procedure 231	Homebound Instruction
Administrative Procedure 240	Online Education
Administrative Procedure 250	Guidance and Counselling
Administrative Procedure 260	Field Trips
Administrative Procedure 261	Extracurricular Activities
Administrative Procedure 262	Temporary Inflatable Amusement Structure
Administrative Procedure 270	School Libraries
Administrative Procedure 280	Program Evaluation
Administrative Procedure 290	Research Studies
Administrative Procedure 291	Use of Service and Therapy Animals in Schools

Administrative Procedure 300	Admission of Students
Administrative Procedure 301	Admission of Non-Resident Students Appendix I - Admission of Non-Resident Student Form
Administrative Procedure 302	Attendance of Non-Alberta Students
Administrative Procedure 305	Boundaries and Attendance Areas
Administrative Procedure 306	Grandfathering Student Registration
Administrative Procedure 310	Supervision of Students
Administrative Procedure 311	Emergency Plans Appendix I - Crisis Response Manual
Administrative Procedure 315	Illness or Injury of Students
Administrative Procedure 316	Administration of Medication to Students with Form
Administrative Procedure 317	Students with Severe (Anaphylactic) Allergies
Administrative Procedure 318	Pediculosis (Head Lice)
Administrative Procedure 320	Student Records
Administrative Procedure 321	Youth Offenders Records
Administrative Procedure 322	Custody Issues
Administrative Procedure 325	Child Abuse or Neglect
Administrative Procedure 330	Attendance of Students
Administrative Procedure 331	Student Dress Code
Administrative Procedure 340	Services for Students and Children
Administrative Procedure 350	Rights of Responsibilities of Students
Administrative Procedure 351	Student Conduct Appendix A - Student Code of Conduct Appendix B - Conduct On School Buses
Administrative Procedure 352	Use of Cell Phones and Electronic Devices in Schools
Administrative Procedure 353	Interviews and Interrogations
Administrative Procedure 354	Student Search
Administrative Procedure 355	Assessing Violence Potential of Threat Making and High-Risk Student Behaviours Appendix I - Fair Notice Letter
Administrative Procedure 356	Violence, Weapons and Criminal Offences
Administrative Procedure 357	Suspension and Expulsion of Students
Administrative Procedure 358	Damage to Property
Administrative Procedure 360	Student Evaluation Appendix I - Definitions
Administrative Procedure 361	Standardized Testing and Use of Results
Administrative Procedure 362	Parent/Teacher Interviews
Administrative Procedure 370	Student Awards
Administrative Procedure 371	Spiritual Leadership Scholarship Appendix I - Spiritual Leadership Scholarship Application Form
Administrative Procedure 372	Rotary Music Festival
Administrative Procedure 380	Graduation Ceremonies
Administrative Procedure 390	Student Appeals
Administrative Procedure 391	Safe Interventions with Students
Administrative Procedure 392	Immunizations
Administrative Procedure 393	Opioid Overdose Recognition and Response Guidelines

Administrative Procedure 400	Staff Recruitment and Selection (including Pastoral Reference)
Administrative Procedure 401	Police Information Check (PIC) Children's Services Intervention Record Check (CSIRC)
Administrative Procedure 402	Personnel Files
Administrative Procedure 403	Working Alone
Administrative Procedure 404	Acknowledgement of Illness, Deaths and Bereavements
Administrative Procedure 405	Job Sharing
Administrative Procedure 406	Evaluation of Teachers, Teacher Growth, Supervision and Evaluation
Administrative Procedure 407	Professional Development
Administrative Procedure 408	Professional Growth Plans
Administrative Procedure 409	Leaves of Absence
Administrative Procedure 410	Involvement in Municipal, Provincial and Federal Government
Administrative Procedure 412	Employee Computer Purchase Plan
Administrative Procedure 413	Employee Conflict of Interest
Administrative Procedure 414	Employee Recognition
Administrative Procedure 415	Employee Resignations
Administrative Procedure 416	Role of the Principal
Administrative Procedure 417	Division Administrative Quality Standard
Administrative Procedure 418	School Based Administrator Growth, Supervision and Evaluation
Administrative Procedure 419	Local Authorities Pension Plan
Administrative Procedure 420	Public Interest Disclosure (Whistleblower Protection) Act
Administrative Procedure 423	Studies Incentive Program
Administrative Procedure 424	Teacher Transfers
Administrative Procedure 425	Certificated Staff Reduction
Administrative Procedure 430	Pastoral References
Administrative Procedure 432	Appointment of Administrative Staff
Administrative Procedure 433	Administrator Transfer
Administrative Procedure 436	Absence of School Administrators
Administrative Procedure 440	Learning Assistants Appendix I - Support Staff Handbook
Administrative Procedure 441	Summer Off-Campus Education
Administrative Procedure 460	Substitute Teachers
Administrative Procedure 470	Deputy Superintendent
Administrative Procedure 471	Secretary-Treasurer
Administrative Procedure 472	Associate Superintendent - Learning Services
Administrative Procedure 473	Religious Education Coordinator
Administrative Procedure 490	Volunteers Appendix I - Volunteer Form Appendix II - Application for PIC and CSIRC Form
Administrative Procedure 491	Ambassador for Catholic Education
Administrative Procedure 493	Disconnecting from Work

Administrative Procedure 500	Annual Division Budget
Administrative Procedure 505	School Fees Form 1: Application for waiver of fees less than $150 Form 2: Application for waiver of fees greater than $150
Administrative Procedure 506	Tuition Fees for Non-Resident Students
Administrative Procedure 510	Financial Accountability and Audits
Administrative Procedure 511	Accounting for School-Generated Funds Appendix I - School-Generated Funds Manual
Administrative Procedure 512	Expense Reimbursement Appendix I - School/Division Professional Development Application Form
Administrative Procedure 515	Procurement
Administrative Procedure 516	Professional Services
Administrative Procedure 517	Authorized Signatures
Administrative Procedure 518	Disposal of Surplus Furniture, Equipment or Materials
Administrative Procedure 520	Fundraising
Administrative Procedure 521	Medicine Hat Catholic Schools' Education Foundation
Administrative Procedure 525	Partnerships in Education
Administrative Procedure 530	Insurance Management
Administrative Procedure 535	Investment
Administrative Procedure 540	Naming of Facilities
Administrative Procedure 541	Building and Grounds Maintenance
Administrative Procedure 542	Security and Vandalism
Administrative Procedure 543	Access to Buildings
Administrative Procedure 544	Chemical Management
Administrative Procedure 545	Environmental Considerations
Administrative Procedure 546	Before and After School Programs
Administrative Procedure 547	Community Use of Schools Appendix I - Joint Use Agreement
Administrative Procedure 548	Parking on School Property
Administrative Procedure 550	Transportation of Students
Administrative Procedure 551	School-Purchased Vehicles
Administrative Procedure 552	Student Transportation - Private Vehicles
Administrative Procedure 553	Contributions to a Political Party
Administrative Procedure 554	Certification of Documents
Administrative Procedure 555	Lightning Safety
Administrative Procedure 556	Technology Procurement and Maintenance
Administrative Procedure 557	Social Media Appendix I - Social Media Guidelines for Staff Appendix II - Social Media Best Practices